Disasters happen more often than you think – from spilling coffee on your laptop to getting attacked with ransomware. To avoid data loss from any disaster, there are a couple of simple tools you can implement in your business today, saving you both time & money in the future.
Here are our recommendations for keeping personal and business data safe.
Store Files in the Cloud (best option!)
Require that your team store files in the cloud, not locally on their devices. Depending on your setup you might use G Suite/Google Drive, Box, Dropbox or another cloud storage service. As an added bonus, teams can collaborate on files easier if they’re in the cloud. (Already storing company files in Google Drive? Schedule a call with us so we can talk to you about the importance of backing up your cloud data!)
Use a Cloud Backup Service
You also have the option of backing up files using a cloud backup service, such as Crashplan. There are a number of other tools out there, so just make sure that your backups are encrypted end-to-end, protected with two-factor authentication, and don’t expire (some services only save the last 30 days or 1 year of data).
Mac users can also take advantage of iCloud; it’s built into the OS and all you have to do is turn it on.
Not ready for the cloud, or have unreliable Internet Access? Use an External Hard Drive
If for some reason backing up to the cloud is not an option for your team, the easiest way to backup your files is to use an external hard drive. Macs users can use Time Machine, software built in to your Mac (learn more here). Windows users can use software that comes with the drive, or the Windows backup service.